Data Backup & Restore Version 8

This web page describes how to use EasyAs to backup your Accounting Data, if you are looking for information on how to implement a strategy of regular backups please see our our information page regarding regular data backups and data management

Perform Data Backups can be one of the most important, if not THE Most important thing you do.

Basic Backup Principles are the same no matter what you are applying them to, and backing up your Accounting Data is NO different.

Having a backup of your data is no good if the backup is out of date or corrupted. This is one of the most fundamental mistakes many businesses make.

We have personally seen many businesses make the mistake of backing up at irregular intervals, or maintaining only one backup.

You must ask yourself this question:

If I was to have a pc crash today, will I be in trouble?

If you answer YES, then your priority before you do anything else today should be to Backup your information. Not just the accounting data, but any other file you have in relation to your business which could cause you problems with your business if you lost them.

We have found that many people are scared about this topic. Either they feel that they are tempting fate by putting attention to it, or they just have no idea how to go about it, so they do nothing.

How do I personally backup my pc:

My Main Pc has 2 separate hard drives. Consisting of a Drive C and a Drive D

Once a week I backup all my Data from Drive C to my other hard drive at Drive D. I copy the contents of "My Documents" Folder and perform the accounting backup using the facility provided (as these files ARE NOT contained in the My Documents Folder)

If my pc crashes I have all my data backed up to the other drive.

But I don't stop there... Because I have seen too many people (myself included) loose too much information I now have an external hard drive that I connect to my pc once a week. I then backup all my data to the external hard drive.

I do this second backup to my external hard drive just incase for some unforeseen reason everything goes totally to crap.

Your must also remember that it is worth while to maintain varies backups of your EasyAs Date Files. What I am talking about here is that you need to maintain more then one copy in case of a data corruption. This is explained in more detail on the data management page, however with the new program this is taken care of for you if you use the facility provided.

Watch the video below to find out how to backup your data files.

EasyAs Accounting and Bookkeeping Software


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	Reinstalling Software
	Backing Up Data
	Backup & Restore

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	Before Series 8
	Help for Original EasyAs
	Original EasyAs Videos

How to Backing Up and Restore Your EasyAs Data Files

Nothing beats show and tell, please watch this video as it takes you over all the steps involved in data backup and restore.

How To Manually Back Up My EasyAs Data Files

If you are experiencing some form of pc failure or some type of software problem you may not be able to use the Methods Described in the above video to backup your data files, you may have to perform this activity yourself.

To manually backup your data files you will need to know how to copy files around you computer from one folder to another, if you are not sure how to do this then you should get some help before its too late and your pc crashes completely. If you have cd burning software that is still functioning then you could obviously use that to save a backup of your files.

Manual Backing Up Is Simple, it really only consists of a few steps.

Step 1

Locate the EasyAs Data Directory.

The EasyAs Data Directory is found on your C Drive at this location C:\EasyAs\Accounting8\Data\

Step 2

Locate the files located in the Data Directory

In the Data Directory you will fine 4 files which house the main data pertaining to your accounts.

This is a list of the 4 files which you need to backup:

EasyData1.accdb

EasyData2.accdb

EasyData3.accdb

EasyData4.accdb

Step 3

Copy these 4 files to a backup location

Basically all you need do is to copy all of these files to your external hard drive, backup drive, CD or where ever you are saving your data files to. Once you do this you will have saved the day and you have backed up your files.

I want you to be aware of something; when you use the process for backing up which is found in the EasyAs Program all that is occurring when the system performs the backup is that EasyAs is simply copying a copy of your data files to another location. Which is exactly the same process you are doing when you perform this manually.

Can I Use Manual Backup All The Time ?

Yes... It is perfectly fine to always perform a manual backup of your data files if this is how you want to backup your data. If you feel safer taking complete control of the whole process and you do not want the have to rely on the computer to get it right then you can backup manually if you choose. Just remember to employ a data management process to ensure that you have multiple backups.

I do know that some individuals do want to take complete control of all Backup and Restore activity on their pc's. I see that those who do want to be in charge are usually those who have been bitten before and don't want to loose their information again, or those of us whom just don't want to have to put total faith in the pc. Whilst we have never see the EasyAs Backup or Restore Process fail it can be much easier for some to sleep at night if they are in control, if this is you then backing up or restoring manually is fine.

Manually Restoring My Data

If you do not want to use the Restore process that comes with EasyAs then you can perform this yourself.

To manually restore your data files after a pc crash (or after a data corruption) all you need do is to copy the data files you previously backed up above back over into the EasyAs Data Directory.

As with the manual backup described above you need to locate the 4 files you backed up previously, these are the files you copied to your cd or other device..

Once you locate these files you then copy these files back into the EasyAs Data Directory which is located at C:\EasyAs\Accounting8\Data\

If you have had a pc crash then you would have downloaded and reinstalled the easyas software (this needs to be done before you can restore your files).. When you reinstall the EasyAs Software the program will install a new set of data files. These data files are empty data files as the program is treating you as a new customer. The restore process simply overrides the empty files with your backup files.