Printing

Invoices  -  Quotations  - Credit Notes  -  Purchase Orders.

Printing Invoices, Quotes, Credit Notes and Purchase Orders to an RTF File - Saving to your Harddrive

These four sections within the software are unique as they provide you with direct access to all the printing options from their screens. This allows you the ability to save time and to be able to choose what printing facility you are going to use at that time.

You will Notice that there are a number of icons at the top of the Invoices, Quotations etc…   Each of these four areas are similar in nature and each contain the same or similar icons.  These icons look something like this:

The icons along the top (Print and 2 Copies) will print directly to the printer, AT ALL TIMES.   It does not matter what the setting is on the main screen, these icons will always print to the printer. (or to a pdf printer if you have one installed)

If you click on the bottom icon for email attachment.. EasyAs will save the Invoice or Quote to a file on your harddrive.

Each time EasyAs prints any of your reports to a file on your harddrive it automatically saves the file to the location instructed by the default settings. By default when the software is first installed EasyAs will save the files to your “MyDocuments Folder”.. If you want to change this location you can do so by clicking the "Setup" Icon on the main screen and then click the appropriate icon to change your printer directory.

When EasyAs prints any of these 4 areas to a Word File it does not give you the option to rename the file.  The file will be saved automatically to Default Print Directory as a Rich Text File.  The name the software gives the file is the name of the item and the number.

EG.   If you were going to print Invoice Number 121 to a word file EasyAs would save the file as Invoice 121

EG.  If it was a Quotation, and it was number 35, it would be saved as Quote 35

Note that when any of these files are saved they are also save with a number in from of the name. As per the example above Invoice 121 would be saved as 1 Invoice 121.rtf or 3 Invoice 121.rtf - see below for a full explanation

Saving RTF Files and the use of Multiple Businesses

In EasyAs you can run up to 5 Businesses or sets of books at one time.  If you were to click on the name of your Business on the main screen it would bring up this box:

When Easy As saves an Invoice or Quote for example, it will save them as:

1 Invoice 121.rtf
1 Quote 35.rtf

The number at the front of the file coincides with the place the business exists on the Account List.  If Maxton Driving School was going to print an invoice it would start with the number 1.  If  Pauls Ice Creams was going to print an invoice it would start with the number 2, as the business exists on line number 2.

The only reason it does this is in case you are running more than one business and just happen to print out an invoice for each business which has the same invoice number.  So as to not confuse the issue, you will be able to tell at a glance which invoice was belonging to which business…