Printing to a PDF
With EasyAs you have the ability to print your reports and invoices etc to the printer or to a file for email attachment.
Printing to PDF is not the same as the printing to a word document which then saves the invoice as a file on your harddrive.. To find out more about print to an rtf file which is saved as a format which microsoft word uses go to this page: printing to rtf file
Printing to a PDF is easy to do as its simply a matter of selecting a different printer from within windows. First you need to install a pdf printer to enable this windows feature.
What is a PDF - A PDF file is simply a file much like a photo or any other file. For example a photo will usually end with the extension .jpeg or .jpg and a word document may end with .doc
A PDF file ends with the extension .pdf
To read a pdf file you need to download and install a pdf reader. Adobe has a pdf reader which is free to download and install. A pdf reader does not create a pdf but it will allow you to read pdf files.
Many online ebooks are now being sold as downloadable in pdf format, this saves the cost of distribution and printing etc.
If you need a reader click this link to go to adobe then click the link to get the "Adobe Reader"
The next thing you need to install is a pdf creator.
Companies such as adobe have sold pdf creators for years, however you do not need to purchase a pdf creator. Yes the pdf creator you can purchase from adobe does enable you the ability to do a lot of extra things that free pdf writers may not be able to do.
But if you just want to do general printing in pdf format you can download a program free of charge.
| Go to dopdf.com and download their software - Click Here |
Simply download and install dopdf on your pc.
dopdf will install as an additional printer. By going to the section in windows where your printers are installed you will now see dopdf as an additional printer.
Using the additional printer is very easy
If you already use a program like microsoft word or open office, you can now print using dopdf. When you print a letter from microsoft word you can use the printing facility to print your document to a pdf. The installation of the pdf printer has nothing to do with EasyAs, it is installed into windows, so because of this it is now available to any program that prints to a printer.
To make use of this facility with EasyAs you need to select the pdf printer as the default printer before printing.
If your pdf printer is not your default windows printer you can select to print to a pdf printer when you open EasyAs by clicking the printer icon located on the main screen..
At the bottom half of the printing screen you can change the printer in use for EasyAs. This will only effect the EasyAs program and only effect it for that session.
Within EasyAs you also have the ability to change the printer setting when printing invoices, quotes and purchase orders. You can select the printer setting directly from those screens without having to change any setting on the main screen.
This is done by clicking the small icon located below the printer icons which are found on those screens, this is an example of the icon you should be looking for:
When you click this icon a popup will appear, you then simply select the printer you want to use from the dropdown menu. You will usually have a choice of printers, such as dopdf and your standard printer.
Remember
Changing the Printer settings and using a pdf printer is a function of windows, EasyAs is simply making use of this function.
One More Point to Remember
There is nothing special you need to do to make use of this facility apart from installing the pdf software. Once you have installed the printer and you have selected it as the default printer or at least selected it withing EasyAs for that session, you use the EasyAs Software in exactly the same manner as before.
Any time you want to print a report, invoice or quote or any other type of report to a pdf file you simply click on the standard printer icon as if you are going to print your report onto a piece of paper. Because you have told windows that you want to print to a pdf printer windows will take care of the rest for you. So when you click on any of the printing icons within EasyAs it will automatically use the pdf printer by default.
This is the standard printer icon found within EasyAs:
More information about printing to pdf is found below...
DO NOT get this mixed up with the saving of a file to disk using the .rtf method (printing to a word document). This is a completely different approach and one has nothing to do with the other.
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