Printing
Whilst the internet has slowed some of the distribution of paper, it certainly has not solved our love of physical material. When it comes to running of a Business and undertaking the act of Accounting, it seems almost impossible to get completely away from paper.
You can also change the default printer, which will allow you to print to a pdf which no loss of appearance. Click this link to see details on how to print to a pdf file
** Watch the Video At the Bottom of This Page **
Printing to a Printer or File on your PC
With EasyAs you have the ability to print your reports, invoices, quotes etc… to either a printer or to the hard drive.
You would elect to print to the hard drive for example, if you were going to be issuing an invoice to a client and you wanted to attach that invoice to an email and send it directly over the net.
On the main screen of the software you will notice at the bottom left hand corner that there is an icon which has an image of a printer. Under this icon will be the words “Print to Printer” or “Print to File”.
When you click this icon a popup box will appear. You can then change the setting to Printer to Printer or Print to File.
Whenever you attempt to print a report EasyAs automatically checks to see what the default setting is, whether it is set to print to the Printer or to a File, depending on the setting EasyAs will carry out the instructions.
If you have the setting set to print to a File, EasyAs will save the file in .rtf (rich text file) format. This file can easily be opened by most word processing programs. If you, or your client does not have a word processing program, there is no need to run out and purchase one. Simply go to http://www.openoffice.org and download the openoffice suite from their site. This software is free of charge, and is becoming the software of the future.
When you print a report EasyAs will ask you if you want to change the name of the report. It may pop up on the screen giving it a name like TaxDetailLongReport.rtf. This of course means nothing to you, it is the name of the report itself, and the software will attempt to call the file by the same name.
If you don’t like the name EasyAs attempts to call the file (and I am sure you will hate it), you can rename the file. Simply type over the top of the name and save it under something that makes sense to you… Just remember to end the name with the .rtf
If you accidentally delete the .rtf as you type the name, simply add it on the end… The computer needs this extension so that it can understand how to handle the file. This will instruct Windows to use the appropriate software that opens up rich text files.
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